Booksmate vs

Hubdoc

Hubdoc Alternative - Booksmate vs Hubdoc

Q: Does Booksmate offer a free trial?

Yes. Booksmate offers a 7-day free trial. A credit card is required.

Booksmate is the better Hubdoc alternative if you want invoices collected automatically. We pull from 500+ supplier portals and scan your inbox. Hubdoc is built for Xero users who already have the documents and want them extracted into their ledger.

Quick Verdict

Pick Booksmate if you want invoices fetched from supplier portals and email without forwarding every document yourself.

Pick Hubdoc if you are deep in Xero, already have the paperwork, and want it extracted and published with minimal friction.

Best For

Booksmate is best for small businesses and ops teams that want reliable invoice collection. Hubdoc is best for xero users, accountants, and smes.

Booksmate	Hubdoc
Small businesses	Teams already deep in the Xero ecosystem
Business owners and ops teams	Receipt and bill capture into Xero
Supplier portal invoice collection	Mobile photo capture of receipts
Email invoice capture	Accountant access to client documents
Xero, QuickBooks, and Google Drive export	Bill.com or Box document workflows
Simple setup	Simple forward-to-email capture

Main Difference

Booksmate collects invoices for you. We fetch from 500+ supplier portals and scan your inbox. Hubdoc waits for you to snap, forward, scan, or upload every document.

Hubdoc is native to Xero. It is owned by Xero, publishes straight into your org, and fits accountant workflows that already run on Xero, Bill.com, or Box.

Why Choose Booksmate?

Invoices show up on their own

Booksmate fetches from 500+ supplier portals automatically. Hubdoc has no portal automation. You snap, forward, scan, or upload every document.

Your inbox does the work

Connect Gmail, Outlook, or IMAP and we find invoices for you. Hubdoc needs you to forward to a special email address.

Not locked to Xero

Booksmate exports to Xero, QuickBooks, and Google Drive without tying you to one ecosystem. Hubdoc is Xero-owned and built around Xero publish workflows.

WhatsApp receipt capture

Send a photo to our WhatsApp bot. Hubdoc has a mobile app but no WhatsApp option.

Missing portal? Add it yourself

Unsupported supplier? Open the desktop app, click Add Missing Website, and our AI builds a working plugin in minutes. Hubdoc has no supplier portal automation.

Where Hubdoc May Be Better

Hubdoc may be a better fit if:

You live in Xero and want native capture.
You need bills published straight to Xero.
Your accountant runs on Xero + Hubdoc.
You use Bill.com or Box alongside Xero.
You want unlimited document capture.

Where Hubdoc Falls Short

Honest tradeoffs to be aware of:

No supplier portal fetching. You forward, upload, or scan every document yourself.
Xero-owned and Xero-first, even with QBO and Google Drive sync.
No inbox scanning. Forward-to-email only.

Pricing Comparison

Booksmate keeps pricing simple: $19/mo with unlimited portal and email connections. The table below compares Booksmate and Hubdoc pricing side by side.

	Booksmate	Hubdoc
Starting price	$19.00/mo	$12.00/mo
Free trial	7 days	30 days
Credit card required	Yes	No
Documents included	50	Unlimited
Portal connections	Unlimited	-
Email connections	Unlimited	Forward-only
Best value for	Small businesses	Xero users and practices

Hubdoc is included with paid Xero plans, or $12/mo standalone. It fits if Xero is your whole world and you already have the documents. Booksmate is the better fit if you want invoices collected before they hit your inbox.

Which One Should You Choose?

Choose Booksmate if:

You want portal collection. We fetch from 500+ sites. Hubdoc needs you to forward or upload every invoice.
You want inbox scanning. We read Gmail, Outlook, and IMAP automatically. Hubdoc uses a forward-to address.
You use QuickBooks Desktop. Hubdoc only integrates with QuickBooks Online.
You want WhatsApp receipts. Snap a photo and send it. Hubdoc has mobile capture but not WhatsApp.
You want one tool outside Xero. Booksmate collects and exports without locking you into one ledger.

Choose Hubdoc if:

You are all-in on Xero already.
You want receipts in Xero with one tap.
Your practice uses Hubdoc for clients.
Bill.com or Box is part of your stack.

Switching From Hubdoc to Booksmate

If you use Hubdoc mainly to collect invoices from supplier portals and email, Booksmate can replace that workflow with a simpler setup.

1

Sign up for Booksmate

2

Connect your email inbox and supplier portals

3

Let Booksmate collect invoices automatically

Start 7-day free trial

No risk. Cancel anytime.

Frequently Asked Questions

Is Booksmate a good Hubdoc alternative?

Yes, if you want invoices fetched from supplier portals and email without forwarding every one yourself.

Does Hubdoc pull invoices from supplier portals?

No. You snap, forward, scan, or upload documents. Hubdoc does not fetch from supplier portals.

Is Hubdoc still a standalone product?

Hubdoc is owned by Xero. Xero is rolling Smart Document Capture into Xero Files, but Hubdoc still serves existing users and Xero practices.

Does Booksmate work with Xero?

Yes. Booksmate can export invoice data and documents to Xero.

Does Booksmate work with QuickBooks?

Yes. Booksmate can export invoice data and documents to QuickBooks.

Does Booksmate collect invoices from email?

Yes. Booksmate works with Gmail, Outlook, IMAP, and other inboxes.

Does Booksmate collect invoices from supplier portals?

Yes. Booksmate can collect invoices from supplier portals automatically.

Does Booksmate offer a free trial?

Yes. Booksmate offers a 7-day free trial.

Feature Comparison: Booksmate vs Hubdoc

The table below compares Hubdoc and Booksmate feature by feature across document collection, AI extraction, accounting integrations, automation, and team collaboration.

Feature	Booksmate	Hubdoc
Document Collection
Email inbox scanning	Yes	Partial Forward to unique email address
IMAP support	Yes	No
Vendor portal fetching	Yes	No
Bank, insurance, telecom portal fetching	Yes	No
Retroactive inbox scan	Yes	No
WhatsApp / Telegram submission	Yes	No
Drag-and-drop / bulk upload	Yes	Yes
AI Extraction
AI data extraction	Yes	Yes
Line item extraction	Yes	No
Multi-currency support	Yes	Partial
Automatic invoice classification	Yes	Partial Extracts supplier, amount, date
Accounting Integrations
Xero integration	Yes	Yes
QuickBooks integration	Yes	Yes
DATEV integration	Yes	No
Google Drive sync	Yes	Yes
Automation & Organization
AI automation rules	No	Yes
Document archiving	Yes	Yes
Automatic tagging	Yes	No
Duplicate detection	Yes	Partial Match to bank feed in Xero or QBO
Team & Collaboration
Team members	Yes	Yes
Multi-company support	Yes	Partial Practice plans for accountants
Accountant access	Yes	Yes
Audit trail	Yes	No

Automate invoice collection without the extra complexity

Booksmate helps you collect invoices from supplier portals and email, extract the important data, and send everything to Xero, QuickBooks, or Google Drive.

Start 7-day free trial

No risk. Cancel anytime.