Last updated: 2026-10-22
How to download invoices from Xero
Booksmate downloads Xero invoices automatically: add Xero in Booksmate, press Fetch All, and your invoices are downloaded for you. Manual steps are listed below if you prefer to download them yourself.
How do you download your Xero subscription invoice?
In Xero, click your organization name, then Subscription and billing. On the Billing accounts tab, click the menu icon next to the billing account and select View invoices. Click an invoice number, then click PDF to download it.
- Xero also emails a link to each month's online invoice to your billing email address. Open the link and click PDF.
- You can download a CSV instead, or save the invoice as a draft bill in your own Xero organization.
Why can't you find your Xero subscription invoices?
Only the subscriber can see the organization's past invoices in Subscription and billing. Anyone else opens the link in the monthly subscription invoice email sent to the billing account's email address. Search for Xero Subscription Notifications or Xero Billing Notifications.
- The subscriber can change the billing email address the invoices are sent to.
- If you bought Xero through the Apple App Store or Google Play, Apple or Google bills you. Look in your App Store purchase history or Google Play order history instead.
When does Xero send the subscription invoice?
If you signed up on or after 1 August 2017, Xero invoices you at the start of each monthly billing period and charges your card the same day. Older subscriptions are invoiced at the end of the billing period.
- Direct bank feed charges and per-user Xero Payroll fees on the invoice are for the previous month.
- Xero does not invoice on the 29th, 30th or 31st of a month. Contact Xero Support to change your billing date.
Can you download Xero invoices in bulk?
Not from Xero. You open each invoice and click PDF. The Recent Bills statement has its own PDF button, but that saves the statement, not the invoices.
- Subscriptions for different countries have separate billing accounts and separate invoices, so check each one.
- If you collect your Xero invoice every month for your bookkeeping, Booksmate can fetch it from your Xero billing account for you.
Automatically download Xero invoices
Booksmate downloads Xero invoices automatically in seconds. Add Xero in Booksmate, press Fetch All, and every invoice is downloaded for you without manual login.
-
Add
Xero inside Booksmate.
- Press Fetch All and log in to your Xero account.
- Done! Your invoices are automatically downloaded for you.
Start collecting Xero invoices automatically
Booksmate downloads your Xero invoices and saves them as PDFs, so you never log in manually again.
Sign up for Booksmate
Add Xero inside Booksmate
Press Fetch All and Booksmate downloads your invoices
No risk. Cancel anytime.
Manually download Xero invoices
- Log in to Xero
- Click your organization name, then select Subscription and billing
- Select the Billing accounts tab. Next to the billing account, click the menu icon and select View invoices
- You see the last 12 months. To see 24 months, click Statement Type and select Recent Bills - 24 months
- Click the invoice number to open the online invoice
- Click PDF in the top right corner of the invoice, or click Download, then PDF
Important details
- Invoices are in Subscription and billing, Billing accounts, View invoices
- Only the subscriber can see past invoices in Xero
- Xero emails a link to each online invoice, not a PDF attachment
- App Store and Google Play purchases are billed by Apple or Google
Xero Invoice FAQs
Is it safe to use Booksmate with Xero?
Yes. Booksmate runs on your own computer and never stores your Xero password, so your login details are not shared with any third party.
Can I download old invoices?
Yes. When you first add Xero to Booksmate, Booksmate downloads the full invoice history that is available in your Xero account.
Does Booksmate support email invoice collection?
Yes. Booksmate gathers invoices from your email inbox in addition to web portals like Xero, giving you one complete invoice collection setup.
Can I download all my Xero invoices at once?
Yes. Booksmate downloads your complete Xero invoice history automatically. Add Xero, press Fetch All, and every available invoice is saved to your computer.
Are Xero invoices saved as PDF files?
Yes. Booksmate saves every invoice as a PDF, so they are easy to organize, share, or upload to your accounting software.
What do the Xero subscription invoice statuses mean?
Unpaid means Xero will take payment on the due date shown. Paid means Xero has your payment. Processing payment means it is still going through. Payment unsuccessful means a payment was tried and failed. Uncollectible means every attempt failed and Xero will not try again.
Why is my Xero invoice different from my plan price?
Xero lists three reasons: tax, subscriptions you added or cancelled in the billing account, and a change of pricing plan. If you pay in advance, a plan change shows on your next invoice. Discounts appear as their own line.
Which currency is my Xero subscription invoice in?
It depends on the country you chose when you added the subscription: AUD, NZD, GBP, CAD, SGD, ZAR or USD. Subscriptions outside Australia, New Zealand, Canada, Singapore, South Africa and the United Kingdom are billed in USD.
Can I save my Xero subscription invoice straight into Xero as a bill?
Yes. On the online invoice, click Xero or Log in to save invoice as a bill in the top right corner, pick the organization and click Save. Xero saves it as a draft bill.
