Last updated: October 9, 2026
Booksmate vs 
Hubdoc Hubdoc Alternative - Booksmate vs Hubdoc
Booksmate is the better Hubdoc alternative if you want invoices collected automatically. We pull from 500+ supplier portals and scan your inbox. Hubdoc is built for Xero users who already have the documents and want them extracted into their ledger.
Quick Verdict
Pick Booksmate if you want invoices fetched from supplier portals and email without forwarding every document yourself.
Pick Hubdoc if you are deep in Xero, already have the paperwork, and want it extracted and published with minimal friction.
Best For
Booksmate is best for small businesses and ops teams that want reliable invoice collection. Hubdoc is best for xero users, accountants, and smes.
| Booksmate | Hubdoc |
|---|---|
| Small businesses | Teams already deep in the Xero ecosystem |
| Business owners and ops teams | Receipt and bill capture into Xero |
| Supplier portal invoice collection | Mobile photo capture of receipts |
| Email invoice capture | Accountant access to client documents |
| Xero, QuickBooks, Google Drive, DATEV, and sevDesk export | Bill.com or Box document workflows |
| Simple setup | Simple forward-to-email capture |
Main Difference
Booksmate collects invoices for you. We fetch from 500+ supplier portals and scan your inbox. Hubdoc waits for you to snap, forward, scan, or upload every document.
Hubdoc is native to Xero. It is owned by Xero, publishes straight into your org, and fits accountant workflows that already run on Xero, Bill.com, or Box.
Why Choose Booksmate?
Invoices show up on their own
Booksmate fetches from 500+ supplier portals automatically. Hubdoc has no portal automation. You snap, forward, scan, or upload every document.
Your inbox does the work
Connect Gmail, Outlook, or IMAP and we find invoices for you. Hubdoc needs you to forward to a special email address.
Not locked to Xero
Booksmate exports to Xero, QuickBooks, Google Drive, DATEV, and sevDesk without tying you to one ecosystem. Hubdoc is Xero-owned and built around Xero publish workflows.
WhatsApp receipt capture
Send a photo to our WhatsApp bot. Hubdoc has a mobile app but no WhatsApp option.
Missing portal? Add it yourself
Unsupported supplier? Open the desktop app, click Add Missing Website, and our AI builds a working plugin in minutes. Hubdoc has no supplier portal automation.
Where Hubdoc May Be Better
Hubdoc may be a better fit if:
- You live in Xero and want native capture.
- You need bills published straight to Xero.
- Your accountant runs on Xero + Hubdoc.
- You use Bill.com or Box alongside Xero.
- You want unlimited document capture.
Where Hubdoc Falls Short
Honest tradeoffs to be aware of:
- No supplier portal fetching. You forward, upload, or scan every document yourself.
- Xero-owned and Xero-first, even with QBO and Google Drive sync.
- No inbox scanning. Forward-to-email only.
Pricing Comparison
Booksmate is $19/mo with unlimited portal and email connections.
| Booksmate | Hubdoc | |
|---|---|---|
| Starting price | $19.00/mo | $12.00/mo |
| Free trial | 14 days | 30 days |
| Credit card required | Yes | No |
| Documents per year | 600/year | Unlimited |
| Portal connections | Unlimited | - |
| Email connections | Unlimited | Forward-only |
| Best value for | Small businesses | Xero users and practices |
Hubdoc is included with paid Xero plans, or $12/mo standalone. It fits if Xero is your whole world and you already have the documents. Booksmate is the better fit if you want invoices collected before they hit your inbox.
Which One Should You Choose?
Choose Booksmate if:
- You want portal collection. We fetch from 500+ sites. Hubdoc needs you to forward or upload every invoice.
- You want inbox scanning. We read Gmail, Outlook, and IMAP automatically. Hubdoc uses a forward-to address.
- You use QuickBooks Desktop. Hubdoc only integrates with QuickBooks Online.
- You want WhatsApp receipts. Snap a photo and send it. Hubdoc has mobile capture but not WhatsApp.
- You want one tool outside Xero. Booksmate collects and exports without locking you into one ledger.
Choose Hubdoc if:
- You are all-in on Xero already.
- You want receipts in Xero with one tap.
- Your practice uses Hubdoc for clients.
- Bill.com or Box is part of your stack.
Switching From Hubdoc to Booksmate
If you use Hubdoc for portal and email invoices, Booksmate can take that over. Simple setup.
Sign up for Booksmate
Connect your email inbox and supplier portals
Let Booksmate collect invoices automatically
No risk. Cancel anytime.
Frequently Asked Questions
Is Booksmate a good Hubdoc alternative?
Does Hubdoc pull invoices from supplier portals?
Is Hubdoc still a standalone product?
Does Booksmate work with Xero?
Does Booksmate work with QuickBooks?
Does Booksmate export to DATEV or sevDesk?
Does Booksmate collect invoices from email?
Does Booksmate collect invoices from supplier portals?
Does Booksmate offer a free trial?
Feature Comparison: Booksmate vs Hubdoc
The table below compares Hubdoc and Booksmate feature by feature across document collection, AI extraction, accounting integrations, automation, and team collaboration.
| Feature | Booksmate | Hubdoc |
|---|---|---|
| Document Collection | ||
| Email inbox scanning | Yes | PartialForward to unique email address |
| IMAP support | Yes | No |
| Vendor portal fetching | Yes | No |
| Bank, insurance, telecom portal fetching | Yes | No |
| Retroactive inbox scan | Yes | No |
| WhatsApp / Telegram submission | Yes | No |
| Drag-and-drop / bulk upload | Yes | Yes |
| AI Extraction | ||
| AI data extraction | Yes | Yes |
| Line item extraction | Yes | No |
| Multi-currency support | Yes | Partial |
| Automatic invoice classification | Yes | PartialExtracts supplier, amount, date |
| Accounting Integrations | ||
| Xero integration | Yes | Yes |
| QuickBooks integration | Yes | Yes |
| DATEV integration | YesDATEV export | No |
| lexoffice / sevDesk integration | PartialsevDesk yes, lexoffice no | Not listed |
| Google Drive sync | Yes | Yes |
| Automation & Organization | ||
| AI automation rules | No | Yes |
| Document archiving | Yes | Yes |
| Automatic tagging | Yes | No |
| Duplicate detection | Yes | PartialMatch to bank feed in Xero or QBO |
| Team & Collaboration | ||
| Team members | Yes | Yes |
| Multi-company support | Yes | PartialPractice plans for accountants |
| Accountant access | Yes | Yes |
| Audit trail | Yes | No |
