Invoice data extraction software that does more than read PDFs

Booksmate finds invoices in your inbox and supplier portals, pulls out the data, and sends it where your team already works.

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Invoices live in too many places

Email inboxes

Gmail, Outlook, IMAP, and more.

Supplier portals

500+ websites and supplier portals.

PDFs and attachments

Invoices, statements, and attachments.

Receipt photos

Send a photo or share it on WhatsApp.

Booksmate finds it, extracts it, and sends it on

1. Finds invoices

Pick up invoices from inboxes, supplier portals, PDFs, links, and receipt photos.

2. Extracts data

Get the supplier, invoice number, dates, tax, total, currency, and line items.

3. Exports everything

Send the file and its data to Xero, QuickBooks, sevDesk, Google Drive, DATEV, or your accountant.

Doing it yourself vs Booksmate

Doing it yourself

  • Search inboxes
  • Log into supplier portals
  • Download invoice PDFs
  • Chase staff for receipts
  • Type invoice data into accounting software

With Booksmate

  • Finds invoices automatically
  • Collects receipts from email and portals
  • Extracts data with OCR and AI
  • Lets you review before export
  • Auto-exports to your tools

The invoice data you actually need

Supplier, invoice number, invoice date, net, tax and total, line items, currency, and more.

Local-first by design. Your credentials stay on your device. Encrypted in transit and at rest.

Invoice data extraction FAQs

What is invoice data extraction?

It is turning an invoice or receipt into structured fields your accounting tools can use, not just a PDF sitting in a folder.

Can Booksmate extract invoice data from PDFs?

Yes. Booksmate reads PDFs and images, then extracts supplier, dates, amounts, tax, and line items.

Can Booksmate extract invoice data from emails?

Yes. Connect Gmail, Outlook, or IMAP and Booksmate finds invoice emails and attachments.

Can Booksmate download invoices from supplier portals?

Yes. Booksmate supports 500+ websites and keeps those connections maintained.

Does Booksmate replace my accountant?

No. It collects and prepares the documents so you and your accountant spend less time chasing files.

Is there a contract? Can I cancel anytime?

There is a 14-day free trial. You can cancel at any time to prevent future charges.

Stop wasting your time fetching invoices.

Connect once. Booksmate collects invoices from websites and emails, then sends them to your accounting tools.

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