Trustpilot 5 starsRated on

Booksmate is the best way to fetch invoices with AI.

Booksmate collects invoices and receipts from your inbox and 500+ supplier portals, extracts the data, and sends it to your accounting tools.

  • Runs on your machine
  • AI powered
Start a 14-day trial for $0

Rated on

Booksmate is the best way to fetch invoices with AI.

Booksmate collects invoices and receipts from your inbox and 500+ supplier portals, extracts the data, and sends it to your accounting tools.

Start a 14-day trial for $0

Start a 14-day trial for $0

Connects with:

Google Drive

Xero

QuickBooks

DATEV

Manual chasing or automatic collection?

The manual way

Slow, repetitive, and easy to get wrong.

Log into each supplier portal manually

Hunt through email inboxes for receipts

Download invoices one by one

Rename and sort files by hand

Copy data into accounting software

Miss invoices, chase duplicates, make errors

Miss invoices, handle duplicates, make errors

Repeat every month

The Booksmate way

Connect once. Booksmate does the repetitive part.

Configure your web & email connections

Booksmate

Booksmate fetches invoices

OCR extracts invoice data

AI categorises the transaction

Auto-exports to your accounting software

Everything in one place

Booksmate pulls invoices from websites and your inbox into one tidy workspace.

From Websites

Automatically downloads invoices from 500+ websites.

  • Amazon

  • Stripe

  • Adobe

500+ websites reliably supported.

From Emails

Automatically fetches invoices from your email inbox.

Gmail

Outlook

IMAP

Booksmate works with all email clients.

Inbox scanning

Why teams use Booksmate

Receipt apps are useful for snapping photos. Booksmate goes further. It watches your inbox and supplier portals, collects the invoices, and keeps them in one place.

Receipt apps are useful for snapping photos. Booksmate goes further. It watches your inbox and supplier portals, collects the invoices, and keeps them in one place.

Your inbox, handled

Invoices tend to show up everywhere. Booksmate watches connected inboxes, picks up the invoices, and keeps them organised. When the month closes, you are not starting from scratch.

No more forwarding invoices

Connect your inbox and Booksmate picks up invoice emails as they arrive. No forwarding them to another address. No extra filing step.

Receipt Scanning

Send a receipt. We will handle it.

Take a photo or send a receipt on WhatsApp. Booksmate extracts the details and adds it to your workspace.

Website Invoice Extraction

Fetch invoices from 500+ sites

Connect the portals you use and Booksmate collects invoices and receipts in one secure place. No repeated logins.

Export Integrations

Export to your accounting tools

Send invoices straight to Xero, QuickBooks, Google Drive, DATEV, and more.

Accountant Access

Keep your accountant in the loop

With Booksmate, your accountant will love you. Invite them to your account, or set up auto-sync with Google Drive or your accounting software. Peace of mind for both of you.

Security

Secure by design

With Booksmate, security is not a feature, it’s the foundation.

The app runs on your own computer, data is collected locally, and anything synced is protected with end-to-end encryption at rest and in transit.

You stay in control of who can access your data.

Where are my credentials stored?

You choose whether to store your credentials. If you do, they are saved only on your device and never sent to or stored on Booksmate servers.

Where are my invoices stored?

Where does Booksmate run?

Invoice 2025-0259
Sample Company GmbH
1 Pariser Platz
10117 Berlin
Item
Price
Marketing Program
1,200.00€
Brand Guidelines
800.00€
Total
2000.00€
Thank you for your business

Security

Secure by design

With Booksmate, security is not a feature, it’s the foundation.

The app runs on your own computer, data is collected locally, and anything synced is protected with end-to-end encryption at rest and in transit.

You stay in control of who can access your data.

Where are my credentials stored?

You choose whether to store your credentials. If you do, they are saved only on your device and never sent to or stored on Booksmate servers.

Where are my invoices stored?

Where does Booksmate run?

Invoice 2025-0259
Sample Company GmbH
1 Pariser Platz
10117 Berlin
Item
Price
Marketing Program
1,200.00€
Brand Guidelines
800.00€
Total
2000.00€
Thank you for your business
Trustpilot 5 starsRated on

Used by teams who want invoices out of the way

5 out of 5 stars

The fetching is error free and the extraction seems 100% correct! Love the fact credentials remain on my machine... The replacement of GetMyInvoices I was hoping for.

Jonas SalingerDE · Trustpilot review
5 out of 5 stars

i was spending way too much time logging into amazon and stripe just to grab invoices and it was driving me nuts. Thanks for a great tool.

Ryan PerkinsUS, Business owner

First month using it, so far so all. I still need to test it more thoroughly to make sure every function works reliably. It definitely saves you time.

Richard TierGB, PetsCalmDown.co.uk
5 out of 5 stars

Just started using Booksmate and it's honestly a lifesaver. Grabs my invoices from all the supplier sites and emails without me lifting a finger, then exports them nicely. Way less stress at tax time. Pretty solid so far.

Luca FloresUSA, Business owner

  • Jonas Salinger

    DE

    The fetching is error free and the extraction seems 100% correct! Love the fact credentials remain on my machine... The replacement of GetMyInvoices I was hoping for.

    Ryan Perkins

    US, Business owner

    i was spending way too much time logging into amazon and stripe just to grab invoices and it was driving me nuts. Thanks for a great tool.

    Richard Tier

    GB, PetsCalmDown.co.uk

    First month using it, so far so all. I still need to test it more thoroughly to make sure every function works reliably. It definitely saves you time.

    Luca Flores

    USA, Business owner

    Just started using Booksmate and it's honestly a lifesaver. Grabs my invoices from all the supplier sites and emails without me lifting a finger, then exports them nicely. Way less stress at tax time. Pretty solid so far.

Frequently Asked Questions

What is Booksmate and how does it automate invoice downloads?

Booksmate is a digital invoice-management tool that automatically fetches invoices and receipts from 500+ online portals and email inboxes, organising and storing them securely in one place. It then simplifies bookkeeping by exporting those documents into your accounting software, ERP, or sending them to your tax advisor, all with customisable workflows and integrations

How many web portals does Booksmate support?

How can I connect invoices via email?

How does synchronization with external systems work?

Can I collaborate with team members?

Is Booksmate GDPR compliant?

Stop wasting your time fetching invoices.

Connect once. Booksmate collects invoices from websites and emails, then sends them to your accounting tools.

Start a 14-day trial for $0See pricing

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